How to fill out the Dealer's Report of Sale (EDRS) in Nevada
A field-by-field walkthrough of the Nevada Dealer's Report of Sale (EDRS) (Electronic Dealer, Rebuilder, or Lessor's Report of Sale or Lease) for licensed used car dealers — what goes in every section, who signs what, and the documents you attach. Verified against the official form as of September 2026.
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Filling out the NV Dealer's Report of Sale (EDRS) after a sale:
- What it is
- Nevada's dealer report of sale, which starts title and registration for a retail sale (entered online in EDRS)
- Who completes it
- The dealer enters it in EDRS through MVIP; an authorized dealership representative prints and signs the copies
- Where to file it
- Transmitted electronically; the signed copy and endorsed title are mailed to the DMV, Attn: Titles, 555 Wright Way, Carson City
- Processing time
- Title work due within 30 days of transmission (20 for new per DMV); temporary placard good for 30 days
- Cost
- 6.85%–8.375% county sales tax after trade-in + $20 title fee + $8.25 title processing fee; GST and registration paid by the buyer
This guide is informational and does not replace the official Nevada instructions. Always confirm the current form and procedure with Nevada Department of Motor Vehicles — Occupational & Business Licensing / Vehicle Title Section before you file.
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What the Dealer's Report of Sale (EDRS) is and why it matters
In Nevada, a dealer sale is titled through the Dealer's Report of Sale. You enter the vehicle, sale, and buyer details in EDRS, the DMV transmits them, and you print three copies. An authorized person at the dealership signs all three: one goes to the DMV with the title documents, one goes to the buyer to register the car, and you keep one for seven years. State law gives you 30 days from the EDRS transmission to get the endorsed title and fees to Carson City (the DMV's manual says 20 days for a new vehicle).
The numbers to get right are the sales tax and the price. Nevada dealers collect sales tax at the county rate, which ranges from the 6.85% statewide minimum up to 8.375% in Clark County, and the value of a used vehicle taken in trade comes off the taxable price. EDRS then asks for the full sale price including that sales tax. The buyer pays the governmental services tax (GST) separately at registration, and it's based on MSRP, not the sale price.
Nevada doesn't have a paper title application for dealers. On a retail sale to a Nevada resident, the Dealer's Report of Sale (DRS) is the main document for titling and registering the vehicle. Since July 1, 2014 it has to be sent electronically: you enter it in EDRS through the DMV's Motor Vehicle Industry Portal (MVIP), then print and sign the copies. You can't download a blank DRS. Form VP 222 is sometimes mistaken for a title application, but it's the Application for Vehicle Registration, which the owner signs when registering. This guide follows the EDRS screens field by field, in the order the DMV's EDRS manual lists them.
Documents to have before you start
Gather these before you complete the Dealer's Report of Sale (EDRS). A missing attachment is the number-one reason the Nevada Department of Motor Vehicles — Occupational & Business Licensing / Vehicle Title Section bounces a title application back.
- The properly endorsed certificate of title (or the MCO for a new vehicle) — Mailed to the DMV with a signed DRS copy. The DRS has to match the title or MCO exactly.
- Buyer's Nevada driver's license, ID card, or driver authorization card — The name on the DRS must be the buyer's full legal name as printed on that document. A buyer with no Nevada ID can't register online.
- Temporary placard number — Recorded on the EDRS. The placard is valid for 30 days from the contract of sale.
- Lienholder's Nevada ELT number, if financed — Nevada law requires lenders in the business of financing vehicles to use the electronic lien system. The ELT number is two letters followed by four digits.
- Title fees — $20 title fee plus the $8.25 title processing fee. You can pay them online in EDRS or send them with the title documents.
- Report of Sale Extension Request (OBL 275), only if you need more time — It has to be filed within the original deadline, with a copy of the DRS.
Dealer's Report of Sale (EDRS), section by section
Vehicle information screen — VIN, year, make, model, body
An EDRS starts with the VIN. Completing the DRS also confirms that you physically inspected the VIN. The system decodes what it can, and you check and correct the rest. The DRS number and DRS issuance date are assigned by the system and can't be edited. Gross weight and unladen weight are only needed for new trucks, truck-tractors, buses, or trailers (enter 0 or leave blank otherwise). Length is required for travel trailers, fifth wheels, and motor homes.
| Field | Who fills it |
|---|---|
VIN Must match the vehicle and every ownership document. | You (dealer) |
DRS # and DRS issuance date Assigned by EDRS; not editable. | At the counter |
Vehicle year Four digits. | You (dealer) |
Make / model Make from the dropdown; model is 1–6 characters per the manual. | You (dealer) |
Body type / fuel type / # cylinders / axles Dropdown selections — verify any decoded values. | You (dealer) |
Gross weight / unladen weight New trucks, truck-tractors, buses (and trailers for unladen); otherwise 0 or blank. | You (dealer) |
Length Travel trailers, fifth wheels and motor homes only. | You (dealer) |
Sale and tax fields — county, MSRP, full sale price, tax collected
County Based In is where the vehicle will be kept. It affects the county supplemental governmental services tax and whether the vehicle needs emissions testing in parts of Clark and Washoe counties. MSRP is the base MSRP, and if EDRS fills it in, don't change it. The DMV uses it to figure the buyer's GST. Full Sale Price means the price including sales tax (enter 0.00 for a donated vehicle). Tax Collected is yes or no, and Nevada licensees have to collect sales tax on every retail sale in Nevada. Then choose the transaction type (sale, lease, or lease buyout), new or used, and whether the vehicle is rebuilt.
| Field | Who fills it |
|---|---|
County based in Drives county GST and emissions-area rules. | You (dealer) |
MSRP Base MSRP; don't change a pre-populated value. | You (dealer) |
Full sale price Including the sales tax. | You (dealer) |
Tax collected Yes on a retail sale — dealers collect Nevada sales tax. | You (dealer) |
Transaction type Sale, lease, or lease buyout. | You (dealer) |
New or used | You (dealer) |
Rebuilt Nevada requires disclosure of a rebuilt vehicle. | You (dealer) |
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Nevada's minimum statewide sales tax is 6.85%. Add the county portion for the county where the sale is made: Clark +1.525% (8.375%), Washoe +1.415% (8.265%), White Pine +0.875% (7.725%), Carson City / Churchill / Nye / Storey +0.75% (7.60%), Douglas / Elko / Lander / Lincoln / Lyon / Pershing +0.25% (7.10%). Other counties are at the 6.85% minimum. The allowance for a used vehicle taken in trade is excluded from the taxable price. The Nevada Department of Taxation treats documentation fees as taxable, so the doc fee is added to the taxable price; title fees are not taxed. The buyer pays the governmental services tax (4 cents per $1 of 35% of MSRP, depreciated by age) and registration fees at registration. Enter them in the plate/registration box if you want an out-the-door total.
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Odometer, placard and transaction date
Enter the actual odometer reading (it has to be greater than 0) and the odometer type: actual miles, exceeds mechanical limits, exempt, or not actual. Enter the control number of the temporary placard you issued, or "NO PLACARD" if you didn't issue one. EDRS sets the placard expiration 30 days after the transaction date. The date of transaction is the day the sale documents are signed. After that, it can't be changed, extended, or altered. Stock number and purchaser email are optional.
| Field | Who fills it |
|---|---|
Odometer reading Actual reading; must be greater than 0. | You (dealer) |
Odometer type Actual, exceeds mechanical limits, exempt, or not actual. | You (dealer) |
Placard # Or NO PLACARD; not editable after submission. | You (dealer) |
Placard expiration Calculated as 30 days past the transaction date. | At the counter |
Date of transaction The actual sale date — cannot be changed later. | You (dealer) |
Stock # / purchaser's email Optional. | You (dealer) |
Owner information — buyers, then lienholder
Enter the registered owner(s) first, then the lienholder. For a lease, enter the lessee(s), then the lessor, then any lienholder. For an individual, choose the ID type and enter the ID number, then the full legal name exactly as it appears on the ID. The first owner you enter is the primary owner. The owner combination sets how ownership is released: "or" means either owner can release, "and" means both must, and the last owner gets None. For a business, enter the legal business name and the FEIN if it has one. For a financed vehicle, add the lender as an NV ELT lienholder with its Nevada ELT number. A registered owner's physical address can't be a P.O. box.
| Field | Who fills it |
|---|---|
Owner type Individual, Business, or NV ELT lienholder. | You (dealer) |
ID type + ID number NV DL/DAC, NV ID card, or No NV DL (no online registration). | Buyer |
First / middle / last name, suffix Full legal name exactly as on the ID. | Buyer |
Owner name code Registered owner, lessee, lessor, or lienholder. | You (dealer) |
Owner combination "Or" / "and" between owners; None for the last owner. | Buyer |
Mailing and physical address (street, city, state, county, ZIP) Physical address can't be a P.O. box; EDRS may standardize it. | Buyer |
NV ELT lienholder name + ELT number Two letters followed by four digits. | You (dealer) |
Finish, print and sign the DRS
Select FINISH to submit, and EDRS opens a PDF of the DRS. It prints three copies by default. If you plan to pay the title fee online, the manual says not to print at this point. An authorized dealership representative prints their name and signs all three copies. Give the buyer their signed copy at least 10 days before the temporary placard expires, since that copy is what they register with. If you find a mistake, fix it with the EDRS Update in MVIP. Don't use correction fluid, and don't issue a second EDRS for the same sale.
| Field | Who fills it |
|---|---|
Authorized representative's printed name | You (dealer) |
Authorized representative's signature (all 3 copies) Original signature on the DMV and buyer copies. | You (dealer) |
Buyer's copy Delivered at least 10 days before the placard expires. | You (dealer) |
Dealer's copy Keep 7 years from the sale. | You (dealer) |
Mailing the title documents to Carson City
After the EDRS is transmitted, mail the signed DRS copy with the properly endorsed title (or MCO) to the Department of Motor Vehicles, Attn: Titles, 555 Wright Way, Carson City, NV 89711. Include the title fees unless you already paid them in EDRS. Nevada law requires used-vehicle title work within 30 days of the EDRS transmission date, and the DMV's EDRS manual sets 20 calendar days for a new vehicle. If you can't make the deadline, file an OBL 275 extension request before it passes. A dealer who misses these deadlines can face an audit, a fine, or action against the business license.
| Field | Who fills it |
|---|---|
Signed DRS copy (original signature) | You (dealer) |
Endorsed certificate of title or MCO Must match the DRS. | You (dealer) |
Title fee ($20) + title processing fee ($8.25) Paid online in EDRS or enclosed. | You (dealer) |
The Dealer's Report of Sale (EDRS) is one car's paperwork. A 20-second read on your lot, and the tax-and-fee math for the whole deal — built for dealers, no signup. Free calculators dealers actually use — no signup, no email.
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Common Dealer's Report of Sale (EDRS) mistakes that cause rejections
The EDRS manual defines Full Sale Price as the full price including the sales tax. Enter the price after tax, set Tax Collected to Yes on a retail sale, and make sure the number matches the buyer's order.
Nevada leaves the allowance for a used vehicle taken in trade out of the taxable price, so tax the price after the trade and use the correct county rate. Clark County is 8.375%, not the 6.85% statewide minimum.
EDRS uses MSRP to figure the buyer's governmental services tax. If it's pre-populated, don't touch it. Changing it throws off the buyer's GST and can get the registration kicked back.
Nevada counts from the EDRS transmission date: 30 days for used vehicles (20 for new per the DMV manual) to deliver the endorsed title and fees. Pay the title fees in EDRS to save a step, and file an OBL 275 extension before the deadline, not after.
The owner's name has to be the full legal name exactly as it appears on the Nevada driver's license, DAC, or ID card, with the ID number entered. A mismatch blocks online registration and sends the buyer back to you for an EDRS update.
Common questions
What form does a Nevada dealer use to title a vehicle for a buyer?+
The Dealer's Report of Sale (DRS). Since July 1, 2014, Nevada has required it to be transmitted electronically through the Electronic Dealer Report of Sale (EDRS) system in the DMV's Motor Vehicle Industry Portal (MVIP). The dealer prints and signs three copies: one for the DMV, one for the buyer, and one for the dealer.
Is Nevada form VP 222 a title application?+
No. VP 222 is Nevada's Application for Vehicle Registration. The owner (or someone with a power of attorney) signs it when applying for original registration, and it includes the Nevada insurance declaration. On a dealer sale, title is started by the Dealer's Report of Sale.
How much is sales tax on a car in Nevada?+
It depends on the county. The statewide minimum is 6.85%, and local add-ons raise it to 8.375% in Clark County, 8.265% in Washoe County, and 7.10% to 7.725% in several other counties. Nevada dealers collect it on every retail sale.
Does a trade-in lower Nevada sales tax?+
Yes. Nevada law leaves the allowance a dealer gives for a used vehicle taken in trade out of the taxable sales price, so sales tax is figured on the price after the trade.
How long does a Nevada dealer have to submit title documents?+
Nevada law (NRS 482.424) gives a dealer 30 days from the electronic transmission of the report of sale to submit the endorsed title and remit the fees for a used vehicle. The DMV's EDRS manual sets 20 calendar days for a new vehicle. An extension can be requested on form OBL 275 within that time.
What title fees does a Nevada dealer collect?+
The Nevada DMV's Registration and Title Guide lists a $20.00 certificate of title fee plus an $8.25 title processing fee on any transaction with a complete change of ownership, including dealer sales. The dealer can pay the fees online in EDRS or send them with the title documents.
What is Nevada's governmental services tax?+
It's an annual tax the owner pays at registration. It's 4 cents per $1 of the vehicle's valuation, which is 35% of the original MSRP reduced on a depreciation schedule by age (down to 15% at nine years or older). Some counties add a supplemental GST. It's based on MSRP, not on the price the buyer paid.
Is there software that fills out the Dealer's Report of Sale (EDRS) automatically?+
Yes. Dealer management software like DealerVLO turns the deal you already entered into a print-ready Nevada Dealer's Report of Sale (EDRS) worksheet — the VIN-decoded vehicle, buyer, co-buyer, lienholder, and sale price laid out and ready to copy onto the form or key into the state's system. It's $29/month flat with a 14-day free trial, and the same deal also generates your federal documents (Bill of Sale, FTC Buyers Guide, odometer disclosure) and any other state's title forms.
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