How to fill out the TR-59 in Kansas
A field-by-field walkthrough of the Kansas TR-59 (Odometer Disclosure Statement) for licensed used car dealers — what goes in every section, who signs what, and the documents you attach. Verified against the official form as of October 2026.
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Filling out the KS TR-59 after a sale:
- What it is
- Kansas's separate odometer disclosure statement, for an original disclosure, a correction, or a transfer without a title
- Who completes it
- The transferor (seller) enters the reading, checks the boxes and signs; the transferee (buyer) signs and hand-prints their name
- Where to file it
- Attached to the title (the form says attach the original). The seller and buyer each get a copy
- Processing time
- None of its own. It goes with the TR-212a title application
- Cost
- Free PDF from ksrevenue.gov. The form has no fee line
This guide is informational and does not replace the official Kansas instructions. Always confirm the current form and procedure with the Kansas Department of Revenue, Division of Vehicles before you file.
The TR-59 is one car's paperwork. A 20-second read on your lot, and the tax-and-fee math for the whole deal — built for dealers, no signup. Free calculators dealers actually use — no signup, no email.
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What the TR-59 is and why it matters
The TR-59 is Kansas's Odometer Disclosure Statement: the seller's mileage statement on a separate page. K.S.A. 8-135 requires the seller at each sale to insert and certify the mileage and the purchase price on the form filed for application or reassignment of title, and on most Kansas deals that's the title. The TR-59 is for the cases the title doesn't cover.
The form names three of them in its top boxes: an original statement, a correction to a statement, and a transfer without a title (a legal affidavit or court document). This guide walks every box, says where the TR-59 fits next to the TR-40 and the secure power of attorney, and covers the exemptions and the five-year record rule.
The current revision is TR-59 (Rev. 12/15), the one the Division of Vehicles links from its forms page. It's a one-page fillable PDF, so you can upload it to DealerVLO once under Settings → Forms. Auto-map picks up the title number, reading, year, make, model, body style and VIN by their field names. You map the rest: the state the title was issued in, the transferor's printed name, both addresses, and the mileage checkboxes, which are separate boxes DealerVLO can tick from the deal's odometer status. The signatures, the two dates, and both hand-printed names aren't fields; they're written in ink. People also search for the TR-40, Kansas's power of attorney and odometer form for electronic titles. Its own instructions say it can only be used when the buyer is not a licensed dealer, so it isn't a dealer form.
Documents to have before you start
Gather these before you complete the TR-59. A missing attachment is the number-one reason the the Kansas Department of Revenue, Division of Vehicles bounces a title application back.
- The title, or the legal affidavit or court document for a transfer without a title — The form says to attach the original TR-59 to the title.
- The TR-212a title application — Its mileage and mileage status should match the TR-59. See the TR-212a guide.
- The Affidavit of Correction, when you're fixing an assignment error too — That affidavit covers assignment errors and says odometer corrections must be made on the TR-59.
TR-59, section by section
When a Kansas dealer uses the TR-59 (and not the TR-40)
Federal rules put the disclosure on the title (49 CFR 580.5(c)), and Kansas titles carry it in the assignment. The TR-59 comes in for the three cases on the form. A correction is the common dealer one: the Division's Affidavit of Correction (Rev 12/17) handles assignment errors and says odometer corrections must be made on the TR-59. A transfer without a title is the second. The form doesn't spell out when the "original" box applies, so if your case isn't a correction or a no-title transfer, confirm with your county treasurer before relying on a TR-59. Two forms that are not the TR-59: the TR-40 (Rev. 06/21) is a power of attorney and odometer disclosure for an electronic title, and its instructions say it can only be used when the vehicle is sold by the owner to an individual or business that is not a licensed dealer. For a trade-in or purchase where the title is with the lien holder, paperless, or lost, the Division's dealer handbook says dealers use a secure power of attorney obtained from the Kansas Auto Dealers Association, and that it is the official odometer disclosure.
| Field | Who fills it |
|---|---|
Title with a completed odometer assignment Disclose on the title. No TR-59. | You (dealer) |
Correcting a mileage entry TR-59, "Correction" box. | You (dealer) |
Transfer without a title (affidavit or court document) TR-59, third box. | You (dealer) |
Trade-in on a lien, paperless, or lost title Secure power of attorney from KADA. Not the TR-40. | You (dealer) |
Title number, state, and the type of statement
The top line is the title number and the state the title was issued in. Then check one of three boxes: original odometer disclosure statement, correction to an odometer disclosure statement, or odometer statement for transfer of a vehicle without title. Map the title number and state from the deal's title fields. The type box depends on why you're using the form, so check it by hand.
| Field | Who fills it |
|---|---|
Title number PDF field "Title Number". | You (dealer) |
State title issued PDF field "State". Map it to the vehicle's title state. | You (dealer) |
Original / Correction / Transfer without title Check one by hand. Leave these unmapped. | You (dealer) |
Transferor's certification and the mileage
"I, [transferor's printed name], certify that the odometer now reads [ ] miles." On a retail sale the transferor is your dealership. Enter the reading without tenths, as 49 CFR 580.5 requires. Then check the box that fits: actual mileage, in excess of its mechanical limits (the odometer has rolled over), or not the actual mileage, which carries the odometer-discrepancy warning. Under 49 CFR 580.5(e), use "not actual" only when you know the reading differs from the true mileage by more than calibration error. Each box is its own field, so you can map them to the deal's actual, exceeds and not-actual odometer status in DealerVLO.
| Field | Who fills it |
|---|---|
Transferor's printed name PDF field "Transferor's printed name". Your dealership on a retail sale. | You (dealer) |
Odometer now reads ___ miles PDF field "Odometer reading". No tenths. | You (dealer) |
Actual mileage PDF field "Actual miles". | You (dealer) |
In excess of its mechanical limits PDF field "In excess". | You (dealer) |
Not the actual mileage (warning, odometer discrepancy) PDF field "Not actual". | You (dealer) |
Vehicle information
Year, make, model and body style on one line, then the VIN. Copy them from the title so they match the TR-212a. DealerVLO's auto-map matches all five by field name.
| Field | Who fills it |
|---|---|
Year / Make / Model / Body style PDF fields "Year", "Make", "Model", "Body Style". | You (dealer) |
Vehicle identification number PDF field "VIN". | You (dealer) |
Signatures, printed names, and addresses
The transferor signs and dates, hand-prints their name, and gives their address. The transferee does the same below. The PDF only has fields for the two addresses, each one box for the whole line. DealerVLO fills a field with one value, so map the dealer's street address and the buyer's street address and add city, state and ZIP by hand, or type the full line. The signatures, dates and hand-printed names are ink. K.S.A. 8-135 requires the purchaser's signature acknowledging the seller's odometer certification, except on vehicles exempt from odometer certification under federal law.
| Field | Who fills it |
|---|---|
Transferor's signature and date No fields. Ink. | You (dealer) |
Transferor's hand printed name No field. By hand. | You (dealer) |
Transferor's address PDF field "Transferor's Address". | You (dealer) |
Transferee's signature and date No fields. The buyer's own signature. | Buyer |
Transferee's hand printed name No field. By hand. | Buyer |
Transferee's address PDF field "Transferee's Address". Can be filled from the deal. | Buyer |
Copies, exemptions, and the 5-year rule
The form's instructions are two lines: attach the original to the title, and the seller and buyer each get a copy. 49 CFR 580.8 requires a dealer to keep a copy of every odometer statement it issues and every one it receives for five years. On exemptions, 49 CFR 580.17 exempts model year 2010 and older vehicles, model year 2011 and newer once 20 years have passed since January 1 of the model year, vehicles over 16,000 pounds GVWR, and vehicles that aren't self-propelled. The TR-40's buyer notice says the same about 2011 and newer: they require disclosure for 20 years.
| Field | Who fills it |
|---|---|
Original attached to the title | You (dealer) |
Copy to the seller and the buyer | You (dealer) |
Copy of every TR-59 issued or received, kept 5 years | You (dealer) |
Common TR-59 mistakes that cause rejections
Its instructions say it can only be used when the vehicle is sold to an individual or business that is not a licensed dealer. Dealers use a secure power of attorney from KADA when the title is with the lien holder, paperless, or lost.
That affidavit says odometer corrections must be made on the TR-59. Use both when the assignment needs fixing too.
Check one of the three at the top: original, correction, or transfer without title.
The PDF has no fields for them. Both parties print their names by hand under their signatures.
The TR-212a asks for the reading and one status (actual, exceeds, not actual, or exempt). Copy both from the TR-59.
Common questions
Where do I get a Kansas odometer disclosure statement?+
The Kansas Department of Revenue publishes it as the TR-59, a free one-page fillable PDF on ksrevenue.gov. The Division of Vehicles forms page links revision 12/15. The download button at the top of this guide links straight to it.
Is the TR-40 the Kansas odometer disclosure statement?+
No. The TR-40 is a power of attorney, purchase price and odometer disclosure for an electronic title. Its instructions say it can only be used when the vehicle is sold by the owner to an individual or business that is not a licensed dealer. The standalone odometer disclosure statement is the TR-59.
How do I correct the mileage on a Kansas title assignment?+
On a TR-59 with the "Correction" box checked. The Division's Affidavit of Correction covers assignment errors such as signing on the wrong line, and says odometer corrections must be provided on the TR-59.
Does the TR-59 need to be notarized?+
No. The form has no notary block. The transferor certifies the reading and signs, and the transferee signs below.
Which vehicles are exempt from odometer disclosure in Kansas?+
Under 49 CFR 580.17: model year 2010 and older; model year 2011 and newer once 20 years have passed since January 1 of the model year; vehicles over 16,000 lbs GVWR; and vehicles that aren't self-propelled. K.S.A. 8-135 drops the purchaser's acknowledgment signature for vehicles exempt under federal law.
How long do Kansas dealers keep odometer statements?+
Five years, under 49 CFR 580.8: a copy of every odometer statement the dealer issues or receives. The Division's dealer handbook also says the dealer keeps its copy of a secure power of attorney, with a copy of the front and back of the title, for five years.
Is there software that fills out the TR-59 automatically?+
Yes. The Kansas TR-59 is a fillable PDF, so dealer management software like DealerVLO can fill it for you: upload the blank form once, DealerVLO detects its fields and suggests a mapping you confirm, and from then on it fills from every deal you enter — the buyer, co-buyer, the vehicle you sold, and your dealership's details already in place. It's $29/month flat with a 14-day free trial, and the same deal also generates your federal documents (Bill of Sale, FTC Buyers Guide, odometer disclosure) and your state title paperwork.
Stop filling out the TR-59 by hand.
Upload the fillable KS TR-59 once. DealerVLO detects its fields, you confirm the mapping, and every deal after that prints it with the buyer, co-buyer, vehicle, and your dealership already in place. $29/month. 14-day free trial, cancel any time.
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