How to fill out the RV-F1317001 in Tennessee
A field-by-field walkthrough of the Tennessee RV-F1317001 (Odometer Disclosure Statement) for licensed used car dealers — what goes in every section, who signs what, and the documents you attach. Verified against the official form as of October 2026.
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Filling out the TN RV-F1317001 after a sale:
- What it is
- Tennessee's Odometer Disclosure Statement (RV-F1317001): the seller's signed mileage certification for model year 2011 and newer vehicles
- Who completes it
- The seller (on a retail sale, your dealership) prints, checks a box, and signs; the buyer prints their name and signs
- Where to file it
- With the properly assigned title at the buyer's county clerk; keep a copy in the deal file for 5 years
- Processing time
- None of its own. It travels with the title and registration paperwork
- Cost
- No fee is printed on the form
This guide is informational and does not replace the official Tennessee instructions. Always confirm the current form and procedure with the Tennessee Department of Revenue before you file.
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What the RV-F1317001 is and why it matters
The Tennessee odometer disclosure statement, Form RV-F1317001, is the seller's written mileage certification at a change of ownership. The form's own purpose line says federal and state law require both the seller (transferor) and the buyer (transferee) to accurately state the mileage of a used vehicle of model year 2011 or newer at a sale, trade-in, or exchange. It warns that failing to complete it or making a false statement may result in fines and/or imprisonment.
The federal rule behind it is 49 CFR Part 580. It sets what every odometer disclosure must contain, which vehicles are exempt, and how long dealers keep copies. This guide walks the TN odometer statement box by box from a dealer's side of a retail sale, then covers trade-ins, the secure power of attorney, and record keeping.
RV-F1317001 is the Tennessee Department of Revenue's Odometer Disclosure Statement. The current revision is Rev. 10-21. It's a one-page fillable PDF with two parts: Section A, where the seller prints their name, certifies the reading, and checks one of three boxes, and Section B, the vehicle, both addresses, the buyer's printed name, the date, and both signatures. It has no notary block. Tennessee titles and registrations run through the county clerk, so that's where the statement goes, with the title paperwork.
Documents to have before you start
The statement doesn't stand alone. Tennessee's registration page lists a used-vehicle registration as the properly assigned title along with an Odometer Disclosure Statement, if applicable, filed with the county clerk.
- The properly assigned certificate of title — Federal rule 580.5(c): an owner in whose name the vehicle is titled discloses the mileage on the title itself. The separate statement doesn't replace that.
- The odometer reading off the vehicle, in whole miles — The form's reading box is marked NO TENTHS, and 580.5(c)(1) says the reading excludes tenths.
- The buyer's name and current address — Section B asks for the buyer's printed name, street address, city, state, and ZIP.
- Form RV-F1310801, Odometer Discrepancy Statement, if you check box 3 — The RV-F1317001 warns that the discrepancy form must be completed or the titling transaction will be delayed.
- The RV-F1315201 title application — Its odometer indicator (Actual, Not Actual, In Excess of Mechanical Limits, or exempt) should match the box you check here. See the RV-F1315201 guide.
RV-F1317001, section by section
When a dealer uses the separate statement
Federal rule 49 CFR 580.5 puts the disclosure on the title first: the owner in whose name the vehicle is titled discloses the mileage on the physical or electronic title, not on a separate reassignment document. A separate written disclosure is required when the vehicle has never been titled (580.5(g)). Tennessee's registration page asks for the assigned title along with an Odometer Disclosure Statement, if applicable, and RV-F1317001 is the Department of Revenue's form for that statement. On a retail sale, use it when the county clerk wants a separate statement or the title's assignment can't carry the disclosure. It is not a substitute for the title's own odometer section, and it is not a secure reassignment document or a secure power of attorney. Those are issued by the state.
| Field | Who fills it |
|---|---|
Model year 2011 or newer: disclosure required In 2026, no 2011-or-newer vehicle has reached the 20-year exemption yet. | You (dealer) |
Title assignment odometer section completed first The separate statement goes with the title, not instead of it. | You (dealer) |
Which documents the county accepts Ask your county clerk if you're unsure whether they want the separate statement. | At the counter |
Section A: Seller's printed name
The first line reads "I, ____," with SELLER OR TRANSFEROR'S NAME (PLEASE PRINT) under it. On a retail sale the transferor is your dealership, so print the dealership's legal name as it's licensed. Federal rule 580.5(c) requires the transferor's printed name on every disclosure.
| Field | Who fills it |
|---|---|
Seller or transferor's name (please print) The dealership's legal name on a retail sale. | You (dealer) |
Section A: The reading and the three boxes
The seller certifies, to the best of their knowledge, that the reading is one of three statements and checks one. Box 1, Actual Mileage of the vehicle, no discrepancies, has the only reading box on the form: enter the odometer reading with no tenths. Box 2, In Excess of Mechanical Limits, is for an odometer that has rolled past what it can display; the form says to check it only if the digits on the odometer are impossible to determine. Box 3, Not Actual Mileage, means the reading isn't the true mileage; the form warns that an Odometer Discrepancy form must be completed or the titling transaction will be delayed. Federal rule 580.5(e) requires the same three certifications. Check one box only.
| Field | Who fills it |
|---|---|
Box 1: Actual mileage, no discrepancies | You (dealer) |
Odometer reading (no tenths) Whole miles, read off the vehicle on the day of sale. | You (dealer) |
Box 2: In excess of mechanical limits Only if the odometer's digits can't tell you the true mileage. | You (dealer) |
Box 3: Not actual mileage Also complete RV-F1310801, Odometer Discrepancy Statement. | You (dealer) |
The exemptions printed on the form
Section A lists the NHTSA exemptions. A transfer doesn't need an odometer disclosure for a vehicle with a Gross Vehicle Weight Rating over 16,000 pounds, a vehicle that isn't self-propelled, a vehicle of model year 2010 or older, a vehicle sold directly by the manufacturer to a U.S. agency under contract specifications, or a new vehicle before its first transfer for purposes other than resale. Federal rule 580.17 adds one more that the form doesn't print: a 2011-or-newer vehicle is exempt once it's transferred at least 20 years after January 1 of its model year. The rule's own example puts the first of those in 2031, for model year 2011. Until then, every used 2011-or-newer car under 16,000 pounds GVWR needs the disclosure.
| Field | Who fills it |
|---|---|
GVWR over 16,000 lbs Exempt. | You (dealer) |
Not self-propelled (e.g., a trailer) Exempt. | You (dealer) |
Model year 2010 or older Exempt. | You (dealer) |
Model year 2011 or newer Disclosure required until the 20-year mark (first reached in 2031). | You (dealer) |
Section B: Vehicle, addresses, signatures, and date
Section B identifies the vehicle: VIN, year, make, and model. Copy them from the title so they match the RV-F1315201. Then the seller's street address, city, state, and ZIP (your dealership's address), the seller's signature, and the date. Below that, the buyer's address, city, state, and ZIP, the buyer's printed name, the buyer's signature, and the date. The form's instructions say to include the date of the transaction. Under 580.5(f), the buyer signs after receiving the seller's signed disclosure and gets a copy. Under 580.5(h), no one may sign as both seller and buyer in the same transaction unless a power of attorney under 580.13 or 580.14 allows it.
| Field | Who fills it |
|---|---|
VIN, year, make, model All 17 VIN characters, matching the title. | You (dealer) |
Seller address, city, state, ZIP | You (dealer) |
Seller signature and date Signed by someone authorized to sign for the dealership. | You (dealer) |
Buyer address, city, state, ZIP From the buyer's license or the deal. | You (dealer) |
Buyer name (print) List co-buyers too. | You (dealer) |
Buyer signature and date | Buyer |
Trade-ins and the secure power of attorney
On a trade-in, your customer is the transferor and your dealership is the transferee. The customer discloses the mileage on their title, and you sign as the buyer. If the customer's title is held by a lienholder or lost, federal rule 580.13 lets the owner grant the transferee a power of attorney for the mileage disclosure, on the form issued by the state. Tennessee's general Power of Attorney for Vehicle Transactions (RV-F1311401) says dealers must use a secure power of attorney (RV-F1316901) to transfer ownership when the original title isn't available for the owner to make the odometer disclosure. The Odometer Discrepancy Statement (RV-F1310801) can't be completed by someone acting under a power of attorney.
| Field | Who fills it |
|---|---|
Customer's disclosure on their title On a trade, the customer is the seller. | Buyer |
Your dealership's signature as transferee | You (dealer) |
Secure power of attorney (RV-F1316901) When the title isn't available for the owner to disclose. | You (dealer) |
Where it goes, and the 5-year copy rule
The statement goes with the assigned title to the buyer's county clerk. Keep a copy. Federal rule 580.8 requires dealers to keep, for five years, a copy of each odometer statement they issue and receive, at their primary place of business, in an order that permits systematic retrieval. That covers the statements you give on retail sales and the ones you get on trade-ins and purchases. Powers of attorney you receive are kept five years too. Electronic copies are allowed if they're kept in a format that can't be altered and shows any attempt to alter it.
| Field | Who fills it |
|---|---|
Original with the title paperwork to the county clerk | You (dealer) |
Copy to the buyer | You (dealer) |
Dealer copy, kept 5 years Statements you issue and receive, plus powers of attorney. | You (dealer) |
Common RV-F1317001 mistakes that cause rejections
The reading box is marked NO TENTHS. Enter whole miles only.
The form says check one. Pick Actual, In Excess of Mechanical Limits, or Not Actual, and make the title application's odometer indicator match.
Box 3 warns that the Odometer Discrepancy Statement (RV-F1310801) must be completed or titling will be delayed. Send it in the same packet.
The titled owner discloses on the title itself (49 CFR 580.5(c)). RV-F1317001 goes with the title; it doesn't replace it.
The form says alterations or corrections may void it. Print a clean one and have both parties sign again.
Dealers keep a copy of every odometer statement they issue and receive for five years (49 CFR 580.8). A scanned, unalterable copy in the deal file counts.
Common questions
What is Tennessee form RV-F1317001?+
RV-F1317001 is the Tennessee Department of Revenue's Odometer Disclosure Statement. The seller prints their name, certifies the odometer reading as actual, in excess of mechanical limits, or not actual, and signs. The buyer prints their name and signs. The current revision is Rev. 10-21.
Do I need an odometer disclosure statement in Tennessee?+
For a used vehicle of model year 2011 or newer, yes: the mileage has to be disclosed at a sale, trade-in, or exchange. Vehicles of model year 2010 or older, vehicles over 16,000 pounds GVWR, and vehicles that aren't self-propelled are exempt. Tennessee's registration page asks for the assigned title along with an Odometer Disclosure Statement, if applicable.
Who signs the TN odometer statement on a dealer sale?+
The seller and the buyer. On a retail sale the seller is your dealership: print the dealership's name in Section A, check one box, and sign in Section B. The buyer prints their name and signs after receiving your signed disclosure. Federal rule 580.5(h) bars one person from signing as both seller and buyer unless a power of attorney allows it.
Does the Tennessee odometer disclosure statement need to be notarized?+
The form has no notary block. It needs the seller's printed name, the reading and status box, the vehicle and both addresses, the buyer's printed name, both signatures, and the date.
What if the odometer reading isn't the actual mileage?+
Check box 3, Not Actual Mileage, on the RV-F1317001 and complete the Odometer Discrepancy Statement (RV-F1310801). The odometer form warns that without the discrepancy form the titling transaction will be delayed. If the odometer has simply rolled past its limit, check box 2 instead.
Where can I get the Tennessee odometer statement form?+
The Department of Revenue posts the fillable RV-F1317001 PDF on tn.gov. Check that the top right corner reads RV-F1317001 (Rev. 10-21), the current revision.
How long do Tennessee dealers keep odometer disclosure statements?+
Five years. Federal rule 49 CFR 580.8 requires dealers to keep a copy of each odometer statement they issue and receive, and each power of attorney they receive, at their primary place of business. Unalterable electronic copies are allowed.
Is there software that fills out the RV-F1317001 automatically?+
Yes. Dealer management software like DealerVLO fills the official Tennessee RV-F1317001 from the deal you already entered: the vehicle and VIN, your dealership as seller, the buyer, the odometer reading, and its status box. Signatures stay blank for ink. It's $29/month flat with a 14-day free trial, and the same deal also generates your federal documents (Bill of Sale, FTC Buyers Guide) and your state title paperwork.
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- How to get a used car dealer license in Tennessee
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- Title application forms in every state
- How much is a dealer's license? Cost in every state
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