How to fill out the TC-891 in Utah
A field-by-field walkthrough of the Utah TC-891 (Odometer Disclosure Statement) for licensed used car dealers — what goes in every section, who signs what, and the documents you attach. Verified against the official form as of October 2026.
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Filling out the UT TC-891 after a sale:
- What it is
- Utah's separate odometer disclosure statement, used in place of the title's odometer section or when the title has no space for it
- Who completes it
- The transferor (your dealership on a retail sale) fills in Sections 1 to 3 and signs; the transferee completes Section 4 and signs
- Where to file it
- A dealer that titles the car surrenders the original to the Utah DMV and gives the buyer a copy. You keep a copy for 5 years
- Processing time
- None of its own. It goes with the TC-656 title application
- Cost
- Free PDF from tax.utah.gov. The form has no fee line
This guide is informational and does not replace the official Utah instructions. Always confirm the current form and procedure with the Utah Division of Motor Vehicles (Utah State Tax Commission) before you file.
The TC-891 is one car's paperwork. A 20-second read on your lot, and the tax-and-fee math for the whole deal — built for dealers, no signup. Free calculators dealers actually use — no signup, no email.
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What the TC-891 is and why it matters
The TC-891 is Utah's Odometer Disclosure Statement: the seller's written mileage statement on a separate page. Utah Code 41-1a-902 requires the transferor to give the transferee a written odometer disclosure, in a form the Motor Vehicle Division prescribes, at every sale or transfer. On most deals the odometer section of the title does that. The Utah DMV says you may also use a properly completed TC-891 signed by the owner and the buyer.
Utah has two rules that differ from the federal ones, and both matter to a dealer. The state's age exemption is 20 years old, not the federal model-year-2010 cutoff. And a dealer that titles the car for the buyer hands the original statement to the DMV, not the buyer. This guide walks all four sections of the current Rev. 6/26 form and covers both.
The current revision is TC-891 (Rev. 6/26), a one-page fillable PDF from the Utah State Tax Commission's Motor Vehicle Division. You can upload the blank PDF to DealerVLO once under Settings → Forms and map the transferor (your dealership), vehicle, reading, date, and transferee boxes. Two quirks in the state's PDF: the miles/kilometers choice and the three-way mileage certification are radio buttons, which DealerVLO's form filler doesn't set, so you click or mark them yourself; and the two signature boxes are digital-signature fields. Leave them for the transferor and transferee to sign.
Documents to have before you start
Gather these before you complete the TC-891. A missing attachment is the number-one reason the the Utah Division of Motor Vehicles (Utah State Tax Commission) bounces a title application back.
- The title or MCO — The DMV says to make sure the title's odometer section is completed if the vehicle is less than 20 years old. The TC-891 is the alternative.
- TC-656, the title and registration application — The reading and mileage certification also go in TC-656 Section 3 and must match. See the TC-656 guide.
- TC-893D, only if a seller never gave you a disclosure — A dealer-only form for a vehicle you acquired without the required statement from a previous owner you can't contact. It requires an MVED case number.
TC-891, section by section
When a Utah dealer uses the TC-891
Utah Code 41-1a-902(2) requires a written odometer disclosure at every sale or transfer of a motor vehicle. Subsection (5) says that if the vehicle hasn't been titled, or the title has no space for the disclosure, it has to be a separate document. The Utah DMV's title transfer page says to complete the title's odometer section if the vehicle is less than 20 years old, and that you may also use a properly completed TC-891 signed by the owner and the buyer. So the TC-891 is optional when the title has room, and required when it doesn't.
| Field | Who fills it |
|---|---|
Title with a usable odometer section Disclose on the title, or use a TC-891. | You (dealer) |
Vehicle not titled, or title with no space for the disclosure A separate statement is required (41-1a-902(5)). | You (dealer) |
Acquired a car with no disclosure from the seller The DMV's dealer form for this is TC-893D, not the TC-891. | You (dealer) |
Section 1: Transferor information
The transferor is the seller. On a retail sale that's your dealership. The form asks for the name printed last, first, middle initial, or a business name, so print your dealership's name. Then the street address, city, state, and ZIP.
| Field | Who fills it |
|---|---|
Transferor's name (last, first, middle initial, or business name) Your dealership's name on a retail sale. | You (dealer) |
Street address | You (dealer) |
City, state, ZIP code | You (dealer) |
Section 2: Vehicle information
Year, make, model, body type, and the vehicle or hull identification number. 41-1a-902(2)(d) requires the make, model, year, body type, and identification number. Copy them from the title so they match the TC-656.
| Field | Who fills it |
|---|---|
Year, make, model | You (dealer) |
Body type | You (dealer) |
Vehicle/Hull identification number (VIN/HIN) All 17 characters for a car, matching the title and TC-656. | You (dealer) |
Section 3: The odometer reading and certification
Enter the reading with no tenths, then mark whether it's in miles or kilometers. The form notes that kilometers will be converted to miles on the title. Then check one of three: the actual mileage; the mileage in excess of the odometer's mechanical limits (it has rolled over); or not the actual mileage, with "Warning: odometer discrepancy." Under 49 CFR 580.5(e), use "not actual" only when you know the reading differs from the true mileage by more than calibration error. The transferor signs and dates below. The form warns that failing to give the disclosure, or giving a false one, may result in fines and/or imprisonment.
| Field | Who fills it |
|---|---|
Odometer reading (no tenths) Read it off the dash at the time of sale. Never estimate. | You (dealer) |
Reading is: miles or kilometers A radio button in the PDF. Mark it yourself. | You (dealer) |
The actual mileage / exceeds mechanical limits / not the actual mileage Check one. A radio button in the PDF. | You (dealer) |
Transferor's signature | You (dealer) |
Date | You (dealer) |
Section 4: Transferee information
The transferee is the buyer. Their name (last, first, middle initial, or business name), street address, city, state, and ZIP go here, then their signature and date. 41-1a-902(3)(a) says the transferee acknowledges receiving the statement by signing it. Subsection (6) says no one may sign as both transferor and transferee in the same transaction, so you can't sign the buyer's line for them.
| Field | Who fills it |
|---|---|
Transferee's name (last, first, middle initial, or business name) You can type it from the deal; the buyer checks it. | Buyer |
Street address, city, state, ZIP code | Buyer |
Transferee's signature The buyer's own signature. | Buyer |
Date | Buyer |
Who keeps the original, and for how long
On a private sale, 41-1a-902(3)(a) has the transferor deliver the original to the transferee. A dealer is different. Under 41-1a-902(3)(b), a dealer required by Utah Code 41-3-301 to title and register the vehicle it sold surrenders the original to the Motor Vehicle Division and gives the buyer a copy. 41-3-301 gives a dealer that issues a temporary permit 45 days to submit the endorsed title and everything needed to title and register the car in the buyer's name. On retention, the form and the statute say both parties keep a legible copy for at least four years. The federal rule for dealers is longer: 49 CFR 580.8 requires a copy of every odometer statement a dealer issues or receives, kept five years at its primary place of business. Keep yours five.
| Field | Who fills it |
|---|---|
Original to the Utah DMV with the title work When you title and register the car for the buyer. | You (dealer) |
Copy to the buyer | You (dealer) |
Dealer copy, kept 5 years Federal rule; Utah's own minimum is four years. | You (dealer) |
Exemptions: Utah's 20-year rule vs. the federal one
Utah Code 41-1a-902(4) says the mileage need not be disclosed for a vehicle 20 years old or older; a single vehicle with a manufacturer GVWR over 16,000 pounds, or one registered in Utah at 18,000 pounds or more; a vehicle sold directly by the manufacturer to a U.S. agency; and a new vehicle before its first transfer for purposes other than resale. The federal exemption in 49 CFR 580.17 is built differently: model year 2010 and older is exempt outright, and model year 2011 and newer is exempt once 20 years have passed since January 1 of the model year. The gap is the older end. A 2008 to 2010 model is exempt under federal law but not yet 20 years old, and the DMV says to complete the odometer section when a vehicle is less than 20 years old. In Utah, disclose on those.
| Field | Who fills it |
|---|---|
Vehicle less than 20 years old Disclose, even a 2008 to 2010 model. | You (dealer) |
Over 16,000 lbs GVWR, or registered at 18,000 lbs or more Exempt under Utah law. | You (dealer) |
Common TC-891 mistakes that cause rejections
Federal law exempts model year 2010 and older, but Utah's exemption is 20 years old. If the car is under 20, disclose.
When you title and register the car, 41-1a-902(3)(b) has you surrender the original to the DMV and give the buyer a copy.
Read the odometer at the time of sale and enter whole units only. Mark miles or kilometers.
Both are radio buttons in the PDF, and DealerVLO's form filler doesn't set radio buttons. Mark them before anyone signs.
TC-656 Section 3 asks for the same reading and certification. Copy them from the TC-891.
Four years is Utah's minimum. 49 CFR 580.8 requires dealers to keep every odometer statement five years.
Common questions
Where do I get a Utah odometer disclosure statement?+
The Utah State Tax Commission publishes it as form TC-891, a free one-page fillable PDF at tax.utah.gov/forms. The current revision is Rev. 6/26. The download button at the top of this guide links straight to it.
Is the TC-891 required if the title has an odometer section?+
No. The Utah DMV says to complete the title's odometer section, or use a properly completed TC-891 signed by the owner and the buyer. A separate statement is required when the vehicle hasn't been titled or the title has no space for the disclosure (Utah Code 41-1a-902(5)).
Which vehicles are exempt from odometer disclosure in Utah?+
Under Utah Code 41-1a-902(4): vehicles 20 years old or older; a single vehicle over 16,000 pounds manufacturer GVWR, or one registered in Utah at 18,000 pounds or more; vehicles sold by the manufacturer directly to a U.S. agency; and a new vehicle before its first transfer for purposes other than resale. Federal law separately exempts model year 2010 and older, but Utah's own rule still reaches vehicles under 20 years old.
Who keeps the original TC-891?+
On a private sale, the seller gives the original to the buyer. A dealer that titles and registers the vehicle for its buyer surrenders the original to the Motor Vehicle Division and gives the buyer a copy (41-1a-902(3)(b)).
How long do Utah dealers keep odometer statements?+
Utah's form and statute require at least four years for both parties. Dealers are also under 49 CFR 580.8, which requires a copy of every odometer statement they issue or receive for five years, at their primary place of business. Keep them five.
Does the TC-891 need to be notarized?+
No. The form has no notary block. It needs the transferor's signature and date and the transferee's signature and date.
Is there software that fills out the TC-891 automatically?+
Yes. The Utah TC-891 is a fillable PDF, so dealer management software like DealerVLO can fill it for you: upload the blank form once, DealerVLO detects its fields and suggests a mapping you confirm, and from then on it fills from every deal you enter — the buyer, co-buyer, the vehicle you sold, and your dealership's details already in place. It's $29/month flat with a 14-day free trial, and the same deal also generates your federal documents (Bill of Sale, FTC Buyers Guide, odometer disclosure) and your state title paperwork.
Stop filling out the TC-891 by hand.
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