How to fill out the OS/SS-2 in New Jersey
A field-by-field walkthrough of the New Jersey OS/SS-2 (Odometer Disclosure Statement) for licensed used car dealers — what goes in every section, who signs what, and the documents you attach. Verified against the official form as of October 2026.
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Filling out the NJ OS/SS-2 after a sale:
- What it is
- New Jersey's separate written odometer disclosure, a supplement to an assigned title or MCO (49 CFR Part 580)
- Who completes it
- The seller (your dealership) fills the vehicle, buyer, seller, and odometer steps and signs; the buyer signs too
- Where to file it
- With the original assigned title or MCO when the title work goes to MVC; dealers keep a copy for 5 years
- Processing time
- None of its own. It rides with the title paperwork
- Cost
- No fee
This guide is informational and does not replace the official New Jersey instructions. Always confirm the current form and procedure with the New Jersey Motor Vehicle Commission before you file.
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DealerVLO fills the official New Jersey OS/SS-2 straight from your deal: the vehicle and VIN, the buyer and co-buyer with the license number and address, your dealership as seller with the sale and statement dates, the odometer reading, and its status box. When a trade-in's title is still with its lender, it adds the DLR-SPOA with the trade, its mileage, and your dealership filled in. $29/month, free to try — cancel any time.
What the OS/SS-2 is and why it matters
OS/SS-2 is the New Jersey MVC's Odometer Disclosure Statement. Federal law (49 CFR Part 580) requires the seller to state the mileage in writing when ownership transfers, and the buyer to sign that they received it. Most of the time that happens on the title itself. OS/SS-2 is the separate statement for when it doesn't, and MVC takes it only stapled to a fully assigned title or MCO.
On a retail sale your dealership is the seller and fills nearly every box. The buyer signs. MVC ties it to the DLR-NSPOA: your representative signs the title papers for the buyer, but MVC's POA form says it can't be used to let one person sign as both buyer and seller on the odometer disclosure, so the buyer signs an OS/SS-2 personally. This guide walks the form step by step and covers the DLR-SPOA you use when a trade-in's title is still with its lender.
The current revision is OS/SS-2 (R4/23). It's one page in six steps: vehicle, buyer, seller, odometer, a statement of buyer, and signatures. MVC's own note on the form says it is "only a supplement to a fully assigned Certificate of Title or Manufacturer Certificate of Origin (MCO)" and must go in with the original title or MCO. It doesn't replace the title's assignment.
Documents to have before you start
Gather these before you complete the OS/SS-2. A missing attachment is the number-one reason the the New Jersey Motor Vehicle Commission bounces a title application back.
- The original title or MCO, fully assigned — OS/SS-2 is only a supplement. MVC's form says it must accompany an original title or MCO.
- The car's odometer reading, taken on the day of sale — Compare it to the mileage on the title and any reassignments. If the reading is lower or the history doesn't add up, sort it out before you certify anything.
- The OS/SS-UTA title application for the deal — It has its own odometer reading and (N)/(M) boxes. They must match the OS/SS-2. See the OS/SS-UTA guide.
- The DLR-NSPOA, if your representative is signing for the buyer — MVC's form says it may be used with a separate OS/SS-2, and that it can't let one person sign as both buyer and seller on the odometer disclosure.
OS/SS-2, section by section
Step 1: Vehicle information
VIN, body type, year, make, and model. Copy them from the title so they match the OS/SS-UTA and every other paper in the deal. Federal rule 49 CFR 580.5(c) lists make, model, year, body type, and VIN as the vehicle identity a disclosure must carry, so don't leave body type blank.
| Field | Who fills it |
|---|---|
Vehicle Identification Number All 17 characters, matching the title. | You (dealer) |
Body Type | You (dealer) |
Year, Make, Model | You (dealer) |
Step 2: Buyer information
The buyer's name (or the MVC business entity name for a company), their driver license number or MVC Business Entity Identification Number, and their address. With a co-buyer, put both names on the name line, matching the title application.
| Field | Who fills it |
|---|---|
Buyer/MVC Entity Name Both names with a co-buyer. | You (dealer) |
Owner Driver License Number / MVC Business Entity ID Number | You (dealer) |
Buyer Address, City/Town, State, Zip Code | You (dealer) |
Step 3: Seller information
On your retail sale the seller is your dealership: its legal name, the date of sale, the street address, and the date of the odometer statement. The statement date is the day you read the odometer and sign, which is normally the sale date.
| Field | Who fills it |
|---|---|
Seller Name Your dealership's legal name (and d/b/a if you use one). | You (dealer) |
Date of Sale | You (dealer) |
Seller Address, City/Town, State, Zip Code | You (dealer) |
Date of Odometer Statement | You (dealer) |
Step 4: Odometer reading and the two status boxes
Write the reading in whole miles; the form says "don't show tenths." By writing it, you certify the number reflects the actual mileage unless you check a box. The first box certifies the odometer has exceeded its mechanical limit and started again at 0 (it rolled over). The second is "WARNING – ODOMETER DISCREPANCY": the reading is not the actual mileage and shouldn't be relied on. Under 49 CFR 580.5(e) you check that one when you know the reading differs from the real miles by more than a calibration error, or doesn't show a valid reading at all. Check the box that's true even when it costs you on the deal. Whatever you pick here has to match the (N) or (M) box on the OS/SS-UTA.
| Field | Who fills it |
|---|---|
Odometer reading (no tenths) Read on the day of sale. | You (dealer) |
Exceeded its mechanical limit (rolled over) Only if true. | You (dealer) |
Odometer discrepancy: NOT the actual mileage Only if true. | You (dealer) |
Steps 5 and 6: Statement of buyer and signatures
Step 5 is printed text, nothing to fill. In it the buyer certifies they bought the vehicle described on the attached title or MCO and compared its VIN with the car. So have the buyer actually look at the VIN plate before signing. The same step quotes N.J.S.A. 39:10-11: the assigned title has to be presented to MVC within 10 days, or a $25 penalty is added to the title fee. Step 6 has a signature and date line for the seller and for the buyer. Your authorized signer signs for the dealership after reading the odometer. The buyer signs their own line: under 49 CFR 580.5(h) no one may sign as both seller and buyer in the same transaction outside the secure power-of-attorney rules. MVC's notes on the form: it may be signed digitally, but each digital signature needs a Certificate of Completion; a wet signature is accepted as is; and for a mileage correction signed in ink, the statement must be notarized. Leave the MVC Use Only box alone.
| Field | Who fills it |
|---|---|
Seller's Signature and Date Sign by hand, or digitally with a Certificate of Completion. | You (dealer) |
Buyer's Signature and Date The buyer personally, not your representative under a POA. | Buyer |
Motor Vehicle Commission Use Only | At the counter |
Trade-ins with a lien: the DLR-SPOA, not the OS/SS-2
When the customer's trade-in title is still with their lender (or lost), they can't sign the mileage on it. MVC's Dealer Secure Power of Attorney / Odometer Disclosure, DLR-SPOA (R8/26), covers that, and the form says it may be used only in those two situations. Part A: the trade's owner appoints the buyer (your dealership) as attorney-in-fact to transfer title, satisfy the lien, and disclose the mileage, and states the reading and status. Part B is only for reselling that car before its title arrives; your next buyer completes it. Part C: your dealership certifies that the mileage you disclose on the title matches the power of attorney, and dealers must always complete it. MVC's instructions say the dealer representative completes the parts digitally, prints them, and signs in ink. The original stays with the title until the buyer's title application, the dealer keeps the second copy for five years, and the third copy goes to the seller who signed Part A. MVC's instructions also say not to use it for a vehicle exempt from odometer disclosure; use a standard power of attorney instead.
| Field | Who fills it |
|---|---|
Part A: trade owner's power of attorney and mileage Signed by the trade-in's owner. | Buyer |
Part B: only if you resell before the title arrives Signed by your next buyer. | Buyer |
Part C: dealer certification Always required. | You (dealer) |
Which cars are exempt, and the 5-year copy rule
Under 49 CFR 580.17, a vehicle of model year 2010 or older is exempt. Model year 2011 and newer stay covered until 20 years after January 1 of the model year, so in 2026 every 2011-and-newer car you sell needs a disclosure, and model year 2011 cars age out in 2031. Also exempt: vehicles over 16,000 lbs GVWR and vehicles that aren't self-propelled. MVC's DLR-SPOA instructions list the same exemptions. Under 49 CFR 580.8, keep a copy of every odometer statement you issue or receive, and every power of attorney you're granted, for five years at your primary place of business, filed so you can pull it on request. Trade-in disclosures count.
| Field | Who fills it |
|---|---|
Model year 2010 or older Exempt. | You (dealer) |
Model year 2011 or newer, under 20 years Disclosure required. | You (dealer) |
Dealer copy of every statement and POA, kept 5 years | You (dealer) |
Common OS/SS-2 mistakes that cause rejections
It's only a supplement. MVC's form says it must accompany the original title or MCO.
MVC's POA form says it can't be used to let one person sign as both buyer and seller on the odometer disclosure. The buyer signs the OS/SS-2 personally.
The form says "don't show tenths." Whole miles only.
MVC accepts a digitally signed OS/SS-2 only with a Certificate of Completion for each digital signature. Otherwise sign in ink.
Same reading, same status. A rollover or discrepancy box on one paper has to show on the other.
That's what the DLR-SPOA is for. The OS/SS-2 needs a fully assigned title or MCO to ride with.
Common questions
What is NJ form OS/SS-2?+
OS/SS-2 is the New Jersey Motor Vehicle Commission's Odometer Disclosure Statement. The seller writes the odometer reading in whole miles and certifies it's the actual mileage unless a box is checked (rolled over past its mechanical limit, or not the actual mileage), and the buyer and seller both sign. The current revision is OS/SS-2 (R4/23). It's a supplement to a fully assigned title or MCO and must be submitted with the original.
When does a New Jersey dealer need an OS/SS-2?+
When the mileage disclosure isn't made on the title itself, for example on a DLR-NSPOA deal, where your representative signs the title papers for the buyer. MVC's POA form says it may be used with a separate OS/SS-2 and can't let one person sign as both buyer and seller on the odometer disclosure. The vehicle also has to be covered: model year 2011 and newer, under 20 years old.
Can the OS/SS-2 be signed electronically?+
Yes. MVC's note on the form says it may be signed digitally, but each digital signature must come with a Certificate of Completion. A wet-signed form is accepted as is.
Does the NJ odometer statement need to be notarized?+
Only for a mileage correction signed in ink. The form says it must be notarized for mileage corrections when using a wet signature. An ordinary sale doesn't need a notary.
What if the trade-in's title is still with the lender?+
Use MVC's DLR-SPOA (Dealer Secure Power of Attorney / Odometer Disclosure), not the OS/SS-2. The trade's owner completes Part A, your dealership always completes Part C, and Part B is only for reselling the car before the title arrives. The form may be used only when the title is held by a lienholder or lost.
How long do NJ dealers keep odometer statements?+
Five years. 49 CFR 580.8 requires dealers to keep a copy of each odometer statement they issue or receive, and each power of attorney they're granted, at their primary place of business in a way that allows retrieval. MVC's DLR-SPOA instructions also say the dealer keeps its copy for five years.
Where do I download the OS/SS-2?+
MVC publishes it at nj.gov/mvc/pdf/vehicles/OS-SS-2.pdf. The download link is at the top of this page.
Is there software that fills out the OS/SS-2 automatically?+
Yes. Dealer management software like DealerVLO fills the official New Jersey OS/SS-2 from the deal you already entered: the vehicle and VIN, the buyer and co-buyer with the license number and address, your dealership as seller with the sale and statement dates, the odometer reading, and its status box. When a trade-in's title is still with its lender, it adds the DLR-SPOA with the trade, its mileage, and your dealership filled in. Signatures stay blank for ink. It's $29/month flat with a 14-day free trial, and the same deal also generates your federal documents (Bill of Sale, FTC Buyers Guide) and your state title paperwork.
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- How much is a dealer's license? Cost in every state
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