How to fill out the MV90A in Montana
A field-by-field walkthrough of the Montana MV90A (Odometer Disclosure Statement) for licensed used car dealers — what goes in every section, who signs what, and the documents you attach. Verified against the official form as of October 2026.
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Filling out the MT MV90A after a sale:
- What it is
- Montana's separate odometer disclosure statement, for a title or MCO without a completed conforming disclosure
- Who completes it
- The seller (transferor) fills in and certifies the reading; seller and buyer both sign Section 5
- Where to file it
- With the MV1 and the title work, which the dealer sends to the buyer's county treasurer
- Processing time
- None of its own. It's processed with the MV1
- Cost
- Free PDF from mvdmt.gov. The form has no fee
This guide is informational and does not replace the official Montana instructions. Always confirm the current form and procedure with the Montana Department of Justice, Motor Vehicle Division before you file.
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What the MV90A is and why it matters
Form MV90A is Montana's Odometer Disclosure Statement, the separate mileage statement for when the title can't carry one. The MVD's Title Manual says Montana began issuing conforming titles, with the disclosure built into the assignment, in August 1989, and a separate statement must go with a non-conforming title.
So most Montana retail deals don't need one. The mileage goes in the title's dealer reassignment and in Section 4 of the MV1 title application. You'll reach for the MV90A on a title or MCO without a completed conforming disclosure. This guide walks its five sections box by box, covers the power of attorney rule printed at the top of the form, and the corrections, kilometer and record rules from the Title Manual.
The current revision is MV90A (4/26), a one-page PDF from the Montana MVD, listed on its dealer forms page. The PDF is fillable, so you can upload it to DealerVLO once under Settings → Forms. Auto-map suggests the vehicle boxes, the seller ("Transferor") and buyer ("Transferee") boxes, the reading, and the two mileage statements. Check each suggestion once before you save. It leaves "Date Odometer Read" blank, so point that one at the sale date yourself. The five- and six-digit boxes have no deal value behind them, so tick one by hand. The two signature boxes are digital-signature fields that DealerVLO doesn't fill; sign in ink.
Documents to have before you start
Gather these before you complete the MV90A. A missing attachment is the number-one reason the the Montana Department of Justice, Motor Vehicle Division bounces a title application back.
- The title or MCO being assigned — If it's a conforming title, complete its odometer section instead. The Title Manual says a non-conforming title needs a separate statement.
- The MV1 title application — Its Section 4 odometer reading should match the MV90A. See the MV1 guide.
- A secure power of attorney, if someone signs for the seller — The MV90A itself says it can't be used when a POA signs for the registered owner.
- A conversion statement, if a kilometer cluster was swapped for miles — The Title Manual lists what it must include and says a separate conforming odometer statement goes with it.
MV90A, section by section
When a Montana dealer needs the MV90A
The top of the form sets the scope: it must be completed in its entirety, it applies to vehicles 20 years old and newer, model years before 2011 are exempt, and so are vehicles with a gross weight rating over 16,000 pounds. The Title Manual says the odometer section on a conforming title must be completed for model year 2011 and newer, and if it's not a conforming title, a separate statement must be submitted. It also says a separate statement is needed when the odometer statement on a conforming MCO isn't completed. The form adds one hard stop: when a power of attorney is signing for the registered owner, a secure Power of Attorney form must be used to acknowledge the reading, because the MV90A can't be used in that situation.
| Field | Who fills it |
|---|---|
Conforming title, assigned with the mileage No MV90A. Complete the title's odometer section. | You (dealer) |
Non-conforming title Complete an MV90A and send it with the title work. | You (dealer) |
MCO with its odometer statement not completed Separate statement required. | You (dealer) |
POA signing for the seller Secure POA, not the MV90A. | You (dealer) |
Model year 2010 or older, or over 16,000 lbs. GVWR Exempt. | You (dealer) |
Section 1 — Vehicle information
Year, make, model and style, then the VIN. Copy them from the title. In the PDF these are fields named "Year", "Make", "Model", "Style" and "VIN". Auto-map finds all but Style; map that one to the body style.
| Field | Who fills it |
|---|---|
Year | You (dealer) |
Make | You (dealer) |
Model | You (dealer) |
Style Body style. Map by hand. | You (dealer) |
VIN Must match the title and the vehicle. | You (dealer) |
Section 2 — Odometer statement of sale
Check whether the odometer has five or six digits, then enter the reading with no tenths and the date it was read. The reading reflects actual mileage unless you check one of two statements, and the form says do not check unless applicable: the reading reflects the amount of mileage in excess of its mechanical limits, or the reading is not the actual mileage, with the discrepancy warning. There's no box for actual mileage. The Title Manual adds that a statement that the reading is UNKNOWN may not be used. If the odometer is missing or unreadable, note on the form that a reading is impossible and why, and check "not the actual mileage."
| Field | Who fills it |
|---|---|
Five- or six-digit odometer Two checkboxes. Tick one by hand. | You (dealer) |
Odometer now reads (no tenths) miles PDF field "Odometer miles". From the deal. | You (dealer) |
Date odometer was read PDF field "Date Odometer Read". Map it to the sale date. | You (dealer) |
Mileage in excess of its mechanical limits Only if it applies. PDF checkbox "Odometer in excess of limits", set from the deal's odometer status. | You (dealer) |
Not the actual mileage. Warning — odometer discrepancy Only if it applies. PDF checkbox "Odometer not actual", set from the deal's odometer status. | You (dealer) |
Sections 3 and 4 — Transferor (seller) and transferee (buyer)
Section 3 is the seller: your dealership on a retail sale. Section 4 is the buyer. Each has a name line, then street address, city, state and ZIP in separate boxes. Auto-map suggests the transferor boxes for your dealership and the transferee boxes for the buyer. Confirm them. There's one name line for the buyer, so a co-buyer's name goes on by hand if you want it there.
| Field | Who fills it |
|---|---|
Transferor's Name Your dealership name. | You (dealer) |
Transferor Address, City, State, Zip Code | You (dealer) |
Transferee's Name The buyer, from the deal. | You (dealer) |
Transferee Address, City, State, Zip Code | You (dealer) |
Section 5 — Transferor and transferee acknowledgement
Both parties sign under penalty of law (MCA 45-7-203). Each certifies that they're named in Section 3 or 4, that they're aware of the odometer certification in Section 2, that they've provided the appropriate identification number, and that the form is true and correct. Signing for a business means certifying you have the authority to. Each signature has its own date in mm/dd/yyyy. The MVD's dealer guidelines say the same dealer agent can't sign as power of attorney for the seller and as an agent for the buyer.
| Field | Who fills it |
|---|---|
Transferor's Signature Ink. DealerVLO leaves the signature field alone. | You (dealer) |
Date (mm/dd/yyyy), transferor | You (dealer) |
Transferee's Signature Ink. | Buyer |
Date (mm/dd/yyyy), transferee | Buyer |
Errors, kilometers, and the 5-year rule
Don't fix a mistake on the form. The Title Manual says a Statement of Fact (MV100) is not acceptable for errors on odometer statements: submit a new form. The MV90A itself says county and state authorities can reject any form that has been altered. If the odometer reads in kilometers, the manual says to cross out "miles," write "kilometers," and have both parties initial the change; the title will print with kilometers. On records, the manual says dealers keep a copy of each odometer statement they issue and receive for five years, at their primary place of business, in an order that permits systematic retrieval. MCA 61-3-206 and 49 CFR 580.8 set the same five years.
| Field | Who fills it |
|---|---|
Mistake on the form New MV90A. No MV100, no alterations. | You (dealer) |
Kilometer odometer Cross out "miles", write "kilometers", both initial. | You (dealer) |
Copies of every statement issued and received, kept 5 years | You (dealer) |
Common MV90A mistakes that cause rejections
The form says it can't be used then. A secure Power of Attorney form acknowledges the reading instead.
The Title Manual says MV100s aren't accepted for odometer statement errors. Fill out a new MV90A.
The Title Manual says an UNKNOWN reading may not be used. If the odometer is missing or unreadable, say so on the form, give the reason, and check "not the actual mileage."
Auto-map leaves "Date Odometer Read" unmapped. Point it at the sale date before you save the mapping.
The MVD's dealer guidelines say the same dealer agent can't sign as POA for the seller and as agent for the buyer.
Common questions
Where do I get a Montana odometer disclosure statement?+
The Montana MVD publishes it as Form MV90A, a free fillable PDF on its dealer forms page at mvdmt.gov. The current revision is 4/26. The download button at the top of this guide links straight to it.
Do I need an MV90A if the title has an odometer section?+
Not if it's a conforming title. The Title Manual says to complete the odometer certification on a conforming title, and to submit a separate statement only when the title isn't conforming. Montana has issued conforming titles since August 1989.
Which vehicles are exempt from odometer disclosure in Montana?+
The MV90A lists model years before 2011, vehicles more than 20 years old, and vehicles with a gross weight rating over 16,000 pounds. The Title Manual adds vehicles that aren't self-propelled, new vehicles moving between dealers before the first retail sale (unless used as a demonstrator), vehicles sold by a manufacturer to a U.S. agency, OHVs and snowmobiles.
Does the MV90A need a notary?+
The form has no notary block; both parties certify under penalty of law (MCA 45-7-203). The Title Manual also says a notary can't notarize a document and acknowledge the odometer reading on the same document.
What if I make a mistake on the MV90A?+
Start a new form. The Title Manual says a Statement of Fact (MV100) isn't accepted for errors on odometer statements, and the MV90A says altered forms can be rejected.
How long do Montana dealers keep odometer statements?+
Five years. The Title Manual says dealers keep a copy of each statement they issue and receive at their primary place of business. MCA 61-3-206 and 49 CFR 580.8 set the same five years.
Is there software that fills out the MV90A automatically?+
Yes. The Montana MV90A is a fillable PDF, so dealer management software like DealerVLO can fill it for you: upload the blank form once, DealerVLO detects its fields and suggests a mapping you confirm, and from then on it fills from every deal you enter — the buyer, co-buyer, the vehicle you sold, and your dealership's details already in place. It's $29/month flat with a 14-day free trial, and the same deal also generates your federal documents (Bill of Sale, FTC Buyers Guide, odometer disclosure) and your state title paperwork.
Stop filling out the MV90A by hand.
Upload the fillable MT MV90A once. DealerVLO detects its fields, you confirm the mapping, and every deal after that prints it with the buyer, co-buyer, vehicle, and your dealership already in place. $29/month. 14-day free trial, cancel any time.
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